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Enrollment Steps and Information

Steps and Important Information Regarding the Enrollment Process of the Bilingual Program

Reviewing Documents – sent via email before the enrollment days

Please read the General Terms and Conditions (GTC) and the Declaration.
The related documents are also available on the website: bilingual.hu.

Filling out the Data Request Form – Providing personal data to speed up the in-person enrollment process

Please provide accurate data as shown on your official identification documents.
Based on the data entered, we will prepare the Declaration, which will be reviewed and signed during the in-person visit.

In-person Enrollment and Data Verification on Enrollment Days

Please bring the required documents with you:

  • ID card or passport
  • Address card
  • Review and sign the pre-filled Declaration on-site
  • If only one parent can attend, an authorization is required from the other parent!

Contract Signing and Providing Additional Information

After receiving admission confirmation from the institution
Finalization of the service contract with the following details:

  • Choosing the payment method
  • Requesting installment payments (standard is annual fee)
  • Requesting sibling discount (if applicable)
  • Providing additional child information
    The contract will be sent electronically and requires an e-signature (recommended to be completed on a computer).
    Detailed instructions on the electronic signing process will arrive from eszerzodes.hu to the provided email addresses.
    Both parents must sign the contract from separate email addresses.

Payment of the Service Fee

In early June, an email will be sent with the invoice for the first service fee.
The invoice must be paid by the specified deadline.
To help with identification, please refer to the invoice number during payment. (Please do not initiate payments without an invoice!)

Important Notes

✅ A child can only start attending the Bilingual Program’s partner institution if the contract has been signed and the service fee invoice has been settled.
✅ Links containing personal data must not be shared for data protection reasons.
✅ Use a computer (not a phone) to sign the contract electronically to ensure smooth completion.
📌 Meeting deadlines and providing accurate data is crucial for a successful enrollment process!

Billing Guide – Bilingual Program

This concise guide helps navigate the billing policies.

Communication via email:

  • Please regularly check the inbox of the e-mail address you provide
  • Do not unsubscribe from mass emails, as invoices are sent that way
  • Please use a private email address, not a company one

1. Payment Methods and Deadlines

  • The service fee must be paid in advance, regardless of payment frequency (please always include the invoice number in the bank transfer reference).
  • First payment deadline: June 10 (before the start of the academic year).
    If the payment is received in our bank account by June 10, the family is eligible for the Early Bird discount.
    The discount is granted in advance (we issue the invoice based on this).
    On June 11, any unpaid invoice will automatically be replaced with a corrected invoice reflecting the full annual fee without the Early Bird discount.
  • Invoices are sent via email at least 10 days before the payment deadline, typically on the 1st of the given month.
  • Payment deadline is 10 days from the invoice date, or 8 banking days for mid-year enrollments.
  • The standard payment frequency is annual. Installment plans can be requested with justification and go through a special procedure.

2. Consequences of Late Payment

  • 15 days late: Email reminder
  • 30 days late: Payment notice, loss of discounts, loss of SMART BIRD category within the school year
  • 45 days late: Final notice before legal proceedings
  • 60 days late: Case forwarded to a legal representative or debt collection agency (all costs borne by the parent) + 3% administrative fee

3. Change of Payment Method or Cost Bearer – Updating Contract Information (including email)

  • Changes can only be made once a year, between May 1–20
  • Late requests are only valid from the next school year

4. Sibling Discount and Other Reductions

  • Sibling discounts can be requested, but they are not automatic and are only valid if the full service fee is paid accurately
  • If the parent belongs to the Smart Bird category, this discount is granted at enrollment
  • Installment payment can be requested due to financial hardship with a 25,000 HUF administrative fee
  • Other requests (e.g., individual confirmations, post-deadline data changes): 10,000 HUF / started hour of work

5. Additional Important Information

  • Billing-related matters are handled exclusively via email:
  • Changes in personal data, billing address, or email address must be reported within 8 days
  • If a parent accumulates debt over 60 days, they lose access to academic feedback on the child (year-end evaluation, Cambridge test, etc.)
  • In the case of mid-year withdrawal, a custom settlement is applied (any granted discounts are lost due to the nature of the calculation)